REQUEST FOR PROPOSAL FOR CITY OF MCCLEARY JANITORIAL SERVICES

City of McCleary

Home of the McCleary Bear Festival

REQUEST FOR PROPOSAL FOR CITY OF MCCLEARY JANITORIAL SERVICES

1. All fields in the attached “Janitorial Services – Bid Sheet” (Exhibit A) shall be completed entirely. Blank fields will be considered as an incomplete bid. Bidders shall review the “Schedule of Janitorial Services” (Exhibit B) and provide bid quotes accordingly.

2. Five (5) copies of the RFP must be placed in a sealed envelope and clearly labeled in the lower left corner “Proposal for Janitorial Services.”

3. RFP proposals shall be delivered to: City of McCleary Attn: Jon Martin - City Administrator 100 S. 3rd Street McCleary, WA 98557 All Proposals shall be sealed and submitted to the City Administrator on or before 2:00 pm on Tuesday, April 7, 2026. Bids not received by the date and time due will not be considered – no exceptions.

4. The following information must be included in all proposals:

• A statement delineating proven experience and expertise in providing the services requested in this RFP.

• Resumes for the individual(s) to be assigned to complete the required services.

• Identification of the individual in charge of contractual arrangements or managing contracts (i.e., contract manager, supervisor).

• Disclose how many employees will be required to complete the scope of work.

• Description of how work will be performed and how tasks will be tracked.

• All proposals shall include: the names and contact information of persons as a reference for current or prior clients. The City will contact references for any bidder being considered.

5. All bidders shall apprise themselves of the facilities and conditions of the equipment to be cleaned and maintained by scheduling a mandatory tour of facilities prior to submitting a bid. Bidders may contact Jon Martin (City Administrator) by calling 360-495-3667 ext 101 to schedule a tour. Tours will be conducted from 8:00 am to 4:00 pm. Bids will not be considered unless a tour of facilities is completed.

6. Successful bidder will enter into a service agreement or contract with the City for the specified janitorial services (Exhibit C). Such agreement or contract must be approved by the City Attorney, and may provide for a month to month continuation after the first calendar year. Such agreement shall also provide for methods of keeping city facilities secure during cleaning activity.

7. Successful bidder will provide City with notice of intent to pay prevailing wages. The prevailing wage rates for Building Service Employees can be found at www.lni.wa.gov. Please select Grays Harbor County and use the effective date of March 1, 2026 to find the correct rates.

8. Successful bidder will provide City with e-verify documentation, proof of insurance, proof of bonding for each employee that will be working on city property, and any other documentation required by local, state, or federal statutes relating to the type of services provided.

9. The City retains the right to reject any and all bids, waive informalities in any bid, request clarification of any bid, consider relevant performance information, and to award the bid in the best interest of the City.

10. All employees of the successful bidder will be required to pass a background check prior to performing services on any city premises.